Corporate email

Corporate email is electronic mail used by company employees for communication among themselves, with clients, and partners. It has several advantages over a regular mailbox, such as increased security, reliability, and ease of use. Therefore, its application is often a crucial component in building effective interaction and communication among employees in many companies and corporations. However, what should you do if you just want to implement corporate email in your team, how to create and properly set it up? Let’s talk about this in our article today.

Choosing a Domain Name

The first step in creating corporate email is choosing a domain name.

Remember, a domain name is a unique name used to identify your website and other online resources. It consists of two parts: a prefix and a suffix. The prefix is the name of your company, and the suffix is the domain zone, for example, .com, .ua, .org, etc.

Therefore, when choosing a domain name, you should consider factors such as:

  • shortness and simplicity: the domain name should be short and easy to remember;
  • uniqueness: the domain name should be unique to avoid use by other companies;
  • relevance: the domain name should be relevant to your company’s activities.

You can purchase a domain name from one of many domain registrars. Note that the cost of a domain name depends on its length, popularity, and domain zone.

Choosing Hosting

Remember, hosting is a service that provides you with space on a server for storing websites, email, and other online resources. So, when choosing hosting for corporate email, we recommend considering factors such as:

  • memory capacity: you will need to choose hosting with enough memory to store your employees’ emails;
  • speed: you will need to choose hosting with sufficient speed for sending and receiving emails;
  • security: also, you will need to choose hosting with reliable security systems to protect your email.

You can purchase hosting from one of many hosting providers. The cost of hosting also depends on the amount of memory, speed, and other parameters.

Creating Corporate Email Using an Email Service

However, if you do not want to deal with choosing a domain name and hosting yourself, you can create corporate email using an email service. Email services offer a wide range of services, including creating corporate email, setting up spam and junk mail filters, and providing technical support.

Here are a few popular email services that offer such services:

  • Google Workspace
  • Microsoft 365
  • Zoho Mail

Setting Up Corporate Email

After purchasing a domain name and hosting or connecting to an email service, you will need to proceed to setting up corporate email, which includes the following main stages:

1. Creating accounts for employees.

First, you will need to create accounts for each employee who will use corporate email.

2. Setting up spam and junk mail filters.

Next, you move on to setting up spam and junk mail filters. This will help protect your corporate email from spam and unwanted messages.

3. Setting up security.

Finally, you will need to set up the security of corporate email, for example, two-factor authentication. This will help you protect your data from possible unauthorized access and other cyber threats.

Overall, setting up corporate email can be a complex task. Therefore, if you do not have experience in this, we recommend seeking help from professionals.

Finally, let’s consider the main advantages and disadvantages of using corporate email.

Advantages of Corporate Email

  • Increased security. Corporate email is usually provided with reliable security systems that help protect your email from spam, phishing, and other attacks.
  • Reliability. Corporate email is usually provided with more reliable servers than regular mail. This means that your emails will be delivered faster and with less likelihood of being lost.
  • Ease of use. Corporate email is usually provided with a wide range of features that can make working with email easier, such as spam filters, calendar, contacts, and other tools.
  • Relevance. Corporate email using your company’s domain name looks more professional and builds trust with clients and partners.

Disadvantages of Corporate Email

However, despite its advantages, corporate email also has some drawbacks, such as:

  • Cost. Corporate email usually costs more than regular mail.
  • Complexity of setup. Setting up corporate email can be a complex task if you do not have experience in this, and in such cases, you should seek help from professionals.

In conclusion, corporate email is a powerful tool that can help your company be more efficient and successful. It provides greater security, reliability, ease of use, and relevance than regular mail. So, if you want your business to look more professional and build trust with clients and partners, corporate email is what you need.